Cash Advance Acquittal

How do I complete a Cash Advance Acquittal?

The process to complete a Cash Advance Acquittal is:

Step 1: Complete the Cash Advance Acquittal Pack.
The Cash Advance Acquittal Pack consists of:

  • Cash Advance/Expense Claim Form
  • Business Travel Diary
  • Expenditure Declaration

Form Responsibility: Cash advance applicant
Note: this pack will be sent out once the cash advance has been processed.
Complete the forms and attach supporting documents, invoice, and receipts.

Step 2: Submit the completed forms and supporting documents to the Finance Officer for checking and approval.
Bank unused cash into UWA's bank account using your staff number as a reference - emailing the receipt to bankdeposits-finserv@uwa.edu.au
Responsibility: Cash advance applicant

Step 3: The Finance Officer will then send the documentation to the delegated officer to review and approve the forms.
Responsibility: Authorised signatory – (Level 5B or above)

Step 4: Once the acquittal has been approved, the original form/s and supporting documents are to be sent to Financial Services for processing.
Retain copies.
Responsibility: Finance Officer.

If the cash advance has not covered all travel expenses and you have been required to use your personal money, another N Form needs to be completed for the remaining reimbursement.

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