Importance of credit card transactions descriptions

Why do I have to add a description against my transaction?

Descriptions will show in your reports and are also used by audit to determine if a transaction is a duplicate e.g.

ACFC CONF 2012
ACFC CONF 2012

If two staff members attend the same conference the transaction will be from the same merchant and for the same amount – to differentiate you must make the description meaningful otherwise when questioned you will need to show the receipt/documentation e.g.

ACFC CONF 2012 A.SMITH
ACFC CONF 2012 J.DOE

Straight away we now know this is not a duplicate transaction

NOTE: Only the 1st 30 characters in your description will show in your reports/GL.

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