Staff/Student Reimbursements

How can I submit a request for reimbursement?

Student
An NForm needs to be submitted with original supporting documentation to Financial Services M449 for processing. Student reimbursements are paid directly into their bank account, therefore an EFT Form needs to be completed by the student and provided with the NForm.


Staff
An NForm needs to be submitted with original supporting documentation to Financial Services M449 for processing. Staff reimbursements are paid directly to the employee’s primary (Australian) bank account as stored on Alesco. Please provide a valid Staff ID on the NForm. EFT details are not required.


Visitor
Reimbursements under $50 should be reimbursed via the Business Unit's petty cash float.

Reimbursements over $50 require an NForm to be submitted along with original supporting documentation to Financial Services M449 for processing. Visitor reimbursements are paid directly into their bank account, therefore an EFT Form needs to be completed by the visitor and provided with the NForm.

Please note:

  • Form must be approved as per Financial Delegation.
  • You may be required to complete additional forms such as: FBT Form, Asset Form or Create New/Amend Vendor Form along with the above, if necessary.
  • Any reimbursements less than $50, Business Units should consider using their own Petty Cash Float.
  • Electronic signatures are not accepted in Financial Services.
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